Managing Tail Spend to Improve Bottom Line Performance

Tail spend refers to the large number of low value, high volume invoices that businesses accumulate over time. These purchases often go unmanaged, leading to higher costs and a drag on profits. This video discusses strategies to get tail spend under control through proper process and systems. We’ll review how to identify tail spend items, implement spend controls, automate approval workflows, and consolidate suppliers. Taking a proactive approach to tail spend management can improve visibility, cut costs, and boost bottom line performance.

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Compliance Management Tool

Compliance management is very critical as otherwise the procurement organization may run into a scenario where there is a huge gap between realized savings and reported savings. Many procurement functions estimate large savings numbers when contracts are signed. They also invest significant time and effort in negotiating contracts for necessary goods and services, only to have a third or more of their purchasing dollars flow outside those deals. Some of the obvious fall-outs of non-compliance and maverick purchases are:

  • Very high prices
  • Risk of losing out on volume discounts and rebates

As compared to the current contract that was finalized after the sourcing process, the tool helps in tracking:

  • Vendor Compliance
  • Price Compliance

The objective of this tool is to ensure that the orders are placed only with the vendors that were shortlisted after the sourcing process and at the same price that was agreed upon and negotiated during and after the strategic sourcing process.

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